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Repository Policies

Repository Policies

Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes and re-sold commercially provided the OAI Identifier or a link to the original metadata record are given.

Data Policy

for full-text and other full data items
  1. Anyone may access full items free of charge.
  2. Copies of full items generally can be:
    1. reproduced, displayed or performed, and given to third parties in any format or medium
    2. for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    1. the authors, title and full bibliographic details are given
    2. a hyperlink and/or URL are given for the original metadata page
    3. the content is not changed in any way
  3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis.
  4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  5. Some full items are individually tagged with different rights permissions and conditions.
  6. This repository is not the publisher; it is merely the online archive.

Content Policy

for types of document & data set held
  1. This is an institutional or departmental repository.
  2. Subject Specialities:
    1. Multidisciplinary
    2. Science General
    3. Arts and Humanities General
    4. Agriculture, Food and Veterinary
    5. Fine and Performing Arts
    6. Biology and Biochemistry
    7. Geography and Regional Studies
    8. Chemistry and Chemical Technology
    9. History and Archaeology
    10. Earth and Planetary Sciences
    11. Language and Literature
    12. Ecology and Environment
    13. Philosophy and Religion
    14. Mathematics and Statistics
    15. Social Sciences General
    16. Business and Economics
    17. Health and Medicine
    18. Education
    19. Technology General
    20. Law and Politics
    21. Architecture
    22. Civil Engineering
    23. Management and Planning
    24. Computers and IT
    25. Psychology
    26. Electrical and Electronic Engineering
    27. Mechanical Engineering and Materials
  3. Greenwich Academic Literature Archive holds all types of materials.
  4. Deposited items may include:
    1. accepted versions (author's final peer-reviewed drafts)
    2. published versions (publisher-created files)
  5. Items are individually tagged with:
    1. their version type and date.
    2. their peer-review status.
    3. their publication status.
  6. Principal Languages: English

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by accredited members of the organisation, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. Eligible depositors must deposit bibliographic metadata for all their publications.
  4. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
  5. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of Greenwich Academic Literature Archive, valid layout & format, and the exclusion of spam
  6. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  8. Any copyright violations are entirely the responsibility of the authors/depositors.
  9. If Greenwich Academic Literature Archive receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. Greenwich Academic Literature Archive will try to ensure continued readability and accessibility.
    1. Items will be migrated to new file formats where necessary.
    2. Where possible, software emulations will be provided to access un-migrated formats.
    3. It may not be possible to guarantee the readability of some unusual file formats.
  3. Greenwich Academic Literature Archive regularly backs up its files according to current best practice.
  4. The original bit stream is retained for all items, in addition to any upgraded formats.
  5. Items may not normally be removed from Greenwich Academic Literature Archive.
  6. Acceptable reasons for withdrawal include:
    1. Proven copyright violation or plagiarism
    2. Legal requirements and proven violations
    3. National Security
    4. Falsified research
  7. Withdrawn items are not deleted per se, but are removed from public view.
  8. Withdrawn items' identifiers/URLs are retained indefinitely.
  9. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
  10. Changes to deposited items are not permitted.
  11. Errata and corrigenda lists may be included with the original record if required.
  12. If necessary, an updated version may be deposited.
  13. In the event of Greenwich Academic Literature Archive being closed down, the database will be transferred to another appropriate archive.